Visitors scan a QR code at the door, sign in on their phone in under 60 seconds, and reception is notified instantly. No app. No hardware. No monthly subscription.
Why UK teams are switching to VisitFlow
Scan. Sign in. Done.
How it works
Print two QR codes. Stick them on the wall. That's the entire setup — no IT team needed.
Download your entrance and exit QR codes from the dashboard. Print A5, laminate, and mount at your doors.
Phone camera opens the sign-in page instantly. No app, no account, no friction — done in 60 seconds.
Visitors watch your health & safety video and tick three compliance boxes before signing in. Fully logged.
An email lands in reception the moment a visitor checks in or out. The live dashboard updates in real time.
Features
Built for real business operations — not a feature list padded out to justify a subscription price.
Two QR codes — one at the entrance, one at the exit. Visitors never download anything or create an account.
PIN-protected view showing who's on-site right now, who's left, and a full log for the day. Export to CSV any time.
Reception gets a formatted email the moment a visitor arrives or leaves — name, company, and who they are visiting.
Upload your own H&S video. Visitors must watch it and confirm three safety points before completing sign-in.
Unique to VisitFlowEvery visitor explicitly consents to data storage before signing in. Records are auto-deleted after 90 days.
The person being visited gets a text the moment their guest arrives. No more waiting at reception to be noticed.
Coming soonPricing
Enterprise visitor tools charge per month, every month, whether you use them or not. VisitFlow costs the price of a coffee.
Compliance & security
Data privacy isn't a checkbox — it's part of the architecture.
Every visitor ticks a consent checkbox before their data is stored. No consent, no sign-in.
Visitor records are automatically purged after 90 days. No manual housekeeping, no compliance risk.
Data lives in your own database on your own hosting. Not shared with third parties, not locked in someone else's cloud.
All data transmitted over HTTPS. Automatic SSL via Railway — no configuration needed.
Visitor data is only accessible with a PIN. Verified server-side — not just hidden in the browser.
Every sign-in logs whether the visitor watched the safety video and which boxes they ticked. Exportable as CSV.