⚠️ You're offline — changes may not save
🎉

You're all set up!

Complete these quick steps to get VisitFlow ready for your visitors.

🖼
Upload your logoShown on the PIN screen and visitor badges
💬
Set a welcome messageGreet visitors when they sign in
⬛
Get your QR codesPrint and place at your entrance door
VisitFlow v2.0

Welcome
Please sign in

Tap below to sign in — takes under 60 seconds.

● Or scan the QR code at the entrance
VisitFlow Step 1 of 3
1
Details
2
Safety
3
Done

Welcome!
Please sign in.

Takes under 60 seconds — replaces the paper logbook.

Data Consent *I agree my details are stored securely for 90 days for site security purposes (GDPR).
VisitFlow Step 2 of 3
✓
Details
2
Safety
3
Done

Health &
Safety

Watch the short video then confirm all three points.

✅

Video complete — you may proceed

Watch the full video to unlock sign-in
Fire Safety I know the fire exits and assembly point for this building.
Health & Safety I will follow the company's H&S guidelines during my visit.
Visitor Conduct I will wear my visitor badge and remain in authorised areas only.
VisitFlow Signed In
You're signed in!
Reception has been notified. Please collect your visitor badge from the desk.
Reception notified
🚪

Sign out when you leave

Tap the button below when your visit is done. Reception will be notified immediately. You can also scan the exit QR at the door.

VisitFlow Exit
VisitFlow Reception

Reception Login

Enter your 4-digit PIN to access
the visitor dashboard.

↓ Release to refresh

Reception

Live

Good morning 👋

Here's today at a glance.

0
On-Site
0
Today
0
Left

Visitor Log

Name / Co.VisitingCar RegInit. InOutH&S VideoSigned out viaStatus
VisitFlow QR Codes

Your
QR Codes

Print these and display at your entrance and exit. Visitors scan with their phone camera — no app needed.

VisitFlow
🟢 Visitor Sign-In — Entrance
Sign-in QR code
📱 Scan with your phone camera to sign in
VisitFlow
🔴 Visitor Sign-Out — Exit
Sign-out QR code
📱 Scan when leaving the building to sign out

💡 Tip: Print A5 or larger, laminate, and place at your entrance and exit doors.

🖨 A4 Posters
Two clean branded posters — one for your entrance, one for your exit. Print, laminate, and place at each door.
VisitFlow Roadmap

Phase
Roadmap

Test Phase 1 now. Approve it and we build Phase 2. Phase 3 is optional extras.

1

Phase 1 — Prototype ● LIVE NOW

No backend. All data in memory. Test today.

✅
QR sign-in (simulated)All logbook fields — name, company, visiting, car reg, initials, date, time in
✅
H&S video + 3 safety checkboxesConfirm button locked until video watched AND all boxes ticked
✅
Phone sign-out buttonVisitor taps sign out from their success screen — reception notified
✅
Exit QR sign-outSecond QR at exit door — select name, confirm, logged
✅
Live reception dashboardStats + full table with all logbook columns + "signed out via" column
✅
GDPR consent checkboxExplicit consent captured before any data is stored
2

Phase 2 — Production ● LIVE NOW

Full backend, real data, cloud deployed.

✅
Real backend (Node.js + SQLite)Data saved permanently — survives server restarts via Railway Volume
✅
Instant email to receptionHTML email with visitor details sent on every check-in and sign-out
✅
Real printable QR codesDownload company-scoped sign-in and exit QR codes as PNG
✅
Cloud hosting (Railway)Live URL with HTTPS — accessible from any phone anywhere
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JWT + PIN login for receptionEmail/password + PIN gate — dashboard fully secured
✅
Settings screenUpdate company name, reception PIN, and H&S video URL
✅
CSV export + GDPR auto-deleteDownload full log · Records auto-purged after 90 days
3

Phase 3 — Enhancements

Optional extras once Phase 2 is live.

📱
SMS to host on arrivalTexts the person being visited when their guest arrives
📅
Pre-registrationReception pre-fills visitor details — they just confirm on arrival
🏷
Badge printingAuto-print a visitor badge with name and company
📊
Analytics & reportingVisitor trends, peak times, and monthly summaries

💰 Cost: SwipedOn $55–$169/month · Envoy $109+/month — every month, forever. VisitFlow costs roughly £5/month hosting and you own it completely.

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Fire Register

● EMERGENCY
0 / 0
Visitors accounted for
VisitFlow Settings

Account
Settings

Manage your company, security and notifications.

Company
Notifications
Media
Security

Change Login Email

Change Password

Two-Factor Authentication

Add an extra layer of security — you'll need your authenticator app on each login.

Preferences
Appearance
Light or dark mode
Fire Marshals

Fire marshals can log in to see who is currently on site — no admin access. Add a marshal account for each person on your fire rota.

Manager Accounts

Give team members their own login. Admins can change settings; Managers can view visitors and sign people out.

?
—
—
Admin (you)
Add Manager Account
Or Send an Invite Link

Generate a link anyone can click to create their own account. Link expires in 7 days.

Links
Reception Bookmark

Share with reception staff — opens straight to the PIN screen.

Visitor Check-In Link

Share directly with visitors — opens to the sign-in form.

Fire Marshal Login Link

Share with fire marshals — opens straight to their login. Bookmark it on their work device.

VisitFlow Join Team
👋

You've been invited

Create your manager account to access the VisitFlow dashboard.

VisitFlow Reset
📧

Forgot Password?

Enter your email and we'll send you a reset link if your account exists.

VisitFlow New Password
🔑

Set New Password

Choose a strong password for your VisitFlow account.

Fire Marshal
🔥

Fire Marshal Login

Sign in to see who is on site right now.

Read-only access · Visitor data only · No admin controls

🔥
FIRE MARSHAL
0
People on site now
VisitFlow
● SCAN. SIGN IN. STAY SAFE.

Reception that

runs itself.

Visitors scan a QR code, sign in and complete your H&S briefing in seconds — so your front desk always knows who's on site.

Instant email to reception the moment someone arrives
Real-time dashboard of everyone on site, with sign-out
Visitor history, CSV export & one-tap fire roll call
Sign in
Create account

Welcome back

Sign in to see who's on site.

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VisitFlow Early Access

Get
Early Access

Join the waitlist — we'll review your request and send you a signup link within 24 hours.